PowerPoint

Assignment:

For this project you will be taking some information from the school website and presenting it in a visual format using Microsoft PowerPoint. PowerPoint is relatively easy to use program that incorporates text, pictures, movie clips, and sound, and can be presented on just about any computer. The computer does not even need to have PowerPoint installed in order to view the presentation.

Fig. 1

Getting Started:

Open a new PowerPoint project. Choose from the Design Templates and pick a design that you think would be suitable for a professional presentation.

The templates are already formatted with a colour scheme, text style, and other features.  You can use the template as is, or modify any page to fit your project requirements.

Fig. 2

The first slide is formatted for the title page. Type in  the name of the school as the heading.  Type in "Student Handbook" as the sub-title.

Create the next slide.  Go to Insert, New Slide.

Fig. 3

The information you will use is on the school website. Click on Information, Student Handbook.

Rather than typing everything out you can choose to cut and paste the information right from the website into your PowerPoint document. You will have to do some editing and re-formatting to create the proper appearance.

Fig. 4

In the Slide Layout pane there will be a template for two columns.  Use this format to create the Table of Contents slide. Cut and paste to adjust the columns so they contain an equal amount of information.

Fig. 5

Create a new slide for each of the five headings:

• School Organization

• Student Services

• General Information

• Students Opportunities

• Student Responsibilities. 

For each page you can copy and paste the information directly from the website. The Hyperlinks will copy as well, but you will be changing them to link to pages in your PowerPoint presentation.

Fig. 6

Adjust the text size appropriately. One trick is to sit 2 meters back from the screen. You should be able to read the text comfortably.

You can turn off the Slide Layout Panel in order to enlarge the view of your slide.

Fig. 7

Continue adding slides to complete the project.

Insert a  Back to Contents link on the bottom corner of every slide, except the title and the Table of Contents slides, to link back to the Table of Contents Slide.

Creating Hyperlinks:

Fig. 8

The website version has several hyperlinks to allow back and forth navigation within the document. These links work similarly to links on web pages.

Choose a slide to begin inserting hyperlinks.

To create a link:

• highlight the link

• go to Insert on the menu bar

• select Hyperlink

Fig. 9

In the popup window choose Place in this Document. Select the correct page in the list that appears.

You can also put a link "hint" in the Text to Display text box.

Fig. 10

Each page should link back to the Table of Contents.

You can preview your slide show at any time by selecting Slide Show from the menu bar and selecting View Show. You advance each slide by clicking the mouse, or by hitting the spacebar. If you would like to spice it up you can add some transitions and animation effects.

Transitions:

Under Slide Show in the menu bar you can select from various Slide Transition and Animation effects. You can apply specific effects to individual slides, or apply the same effects to all of the slides.

You can advance each slide by clicking the mouse, by hitting the spacebar, or you can set it to advance automatically after a given number of seconds per slide.

After saving your project save it also as a Power Point Show (.pps) and you will have a self-running presentation.

Return to Home Page (more help files)